Setting up registration is one of the first and most important steps in launching your event.  This guide walks you through the set up process.

Step 1- Add Division
Adding and editing divisions is simple.

Log into your athlete one account. Click Here 

  • Select 'My Accounts' > 'Events' > Select 'Tournament or League' and the event you are working on
  • Select 'Registration'
  • Select 'Division/ flights'
  • Selects 'Divisions'
  • Select '+' 

Here you have two options:

  • Standard Pre-Set Divisions - This will allow you to select the gender and birth year that you want to create. You can select multiple at a time. 
  • Create Custom Divisions - Here you can create your own custom Division.  Be sure to select the gender, division name, and age cut-off.
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Step 2- Set Up Fees 

This is where you would set up payment for the registration of a tournament.
  • Select 'Registration'
  • Select 'Payment/Fee Options'
  • Enter payment info settings as you wish

Payment Set Up: If you are collecting fees mark the check box and fill in the date that the payment is due by.

  • Payment Choices: Here you can opt for online payment and or Mail in Payment. If you have not set up a Merchant account or need to connect your merchant account please do so here.  How to set up a merchant account.
  • Payment Options:
    • 1 - Pay at Anytime - Used for standard tournaments where if they pay they play.
    • 2 - Charge Upon Acceptance - Used for showcase events where teams are limited.
  • Processing Fee: Here you have the option to charge an additional processing fee to teams when they register.
  • Payment Options:  This allows you to turn on different payment methods for clubs vs teams.
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Team Fees & Assignment

  • Select 'Registration'
  • Select 'Payment/Fee Options'
  • Select 'Team Fees'
  • Select 'Create New Team Fee'
  • Enter your fee name, fee amount, and which division(s) you want this fee to apply to. 
  • Select 'Team/Club payment options'
  • Select ‘Save'

Repeat this for each fee group. 

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Team Discounts:

This section allows you to create discount codes for clubs or individual users as well as an early bird discount.

  • Select 'Registration'
  • Select 'Payment/Fee Options'
  • Select 'Team Discounts'
  • Select 'Create New Discount'

Code Discount: Input the following information

  • General Description:  Label for internal use.
  • Divisions to Apply to: By selecting the divisions these are the only divisions that will be allowed to use the discount code.
  • Code Name: Here you will create the discount code that will be provided to the user. You can name it anything you like but you may not have any spaces. Example: Rush2012.
  • General Reason: Label the reason for the code.
  • Percentage or fixed amount: Here you will select the type of discount you would like to offer. You will then fill in the percentage off or the discount amount that will be removed the fee.
  • Limit the Date Range or Limit the Total Number of Time: This is optional but you can list when a discount needs to be redeemed by or who many times it can be redeemed.
  • Select 'Save'.
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Early Bird Discount:

  • Select Divisions to Apply to: By selecting the divisions these are the only divisions that will be allowed to use the discount code.
  • Percentage or fixed amount: Here you will select the type of discount you would like to offer. You will then fill in the percentage off or the discount amount that will be removed the fee.
  • Enter the amount you would like deducted from the original amount.
  • Start Date - When can this start to be redeemed.
  • End date: when would you like this to be disabled.
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Step 3- Questions

Add questions that you want completed by each registrant.  There are Mandatory questions already included, but you also have the option to add custom questions tailored towards your event.
  • Select 'Registration'
  • Select 'Questions'

Types of questions:
  • Mandatory Questions: The system automatically generates questions for each application including those below:
    • Club Name
    • Team Name
    • Division
    • Flight Request
    • Head Coach Name
    • Assistant Coach (Option to be 'not required')
    • Goal Keeper Coach (Option to be 'not required')
    • Team Admin (Option to be 'not required')
  • Custom Questions: Include as many additional questions as necessary by creating custom questions tailored to your specific needs.
    • Single Choice - Write your question and then create options. The registrant will only be able to select one option
    • Multiple Choice - Write your question and then create options. The registrant will be able to select multiple option 
    • Dropdown - Write your question and then create options that can be chosen from a dropdown menu
    • Short Text Entry - Write your question. Registrant will be able to write a short entry with a max of 50 characters
    • Long Text Entry - Write your question. Registrant will be able to write a long entry with a max of 500 characters 


Step 4: Agreements

Note: This will create a digital copy with a digital signature. 

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Step 5: Emails

These are the automated messages that the system will send out on your behalf.

On the top of each email message will be your event logo and name.

When you select the pen tool you can customize each message. You will note that there is a default message there for you already. Feel Free to edit or add to it. This is a great place to add information about online check in and hotel requirements.  


Step 6: Online Check-In Settings

Online Check-In allows you to simplify checking in players and staff for your event prior to the event.

If you would like to turn on this feature select 'Yes'.

Here you will find the options to collect Team forms and individual player forms. When you see pct the options under Team Forms this will be one document uploaded for the entire team. When you select the option for Individual player Form this will require the form to be uploaded individually for each player.

Each item can be marked as required or not required.

If you don't wish to have the form unselect the check box.

Don’t forget to select 'save' at the top!


Step 7: Registration Status

From the upper right hand corner of the Registration page, you can set your registration dates.

These date will automatically open and close team registration unless you have overridden the dates for individual divisions. The open and close dates need to be added in order for registration to open.

You also have the ability to select each individual's division status and open/close it at any time.

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